When first starting out, the chances are your organization will be small and as such your requirements for accounting software are moderate and well-contained. At this stage in your organization’s life, a solution focused on the needs of a small organization is a logical starting point. And this is where software such as QuickBooks does well from a sales perspective for small businesses. But it is not uncommon that after just one or two years of growth, QuickBooks’ features will no longer be robust enough for an organization’s needs. But how will you know? What are the indicators that it is time to move from the entry level piece of accounting software that got you up and crawling to an integrated enterprise resource planning solution designed to help SME’s (Small to Medium Enterprises) run, and keep running, as they continue to grow, expand and fulfill their mission.
If you are experiencing one, several or all of the indictors (or frustrations) below, it may well be time to look beyond QuickBooks;.
- Death By Spreadsheet: A sure sign that your financial management software is failing is the need to process accounting information outside of the accounting solution and then put it back in. Constant exporting, manual manipulation and re-importing data, is not only incredibly time consuming, labour intensive and mundane work, but it also introduces a higher probability of human error. This results in inaccurate information in the system, causing further headaches and manual checking and ultimately a loss of faith in your system.
- Un-Real Time Reporting: Working outside of the system and the manual re-keying and manipulation of the organization’s data takes time. These delays, coupled with the higher risk of errors put pressure on those in the Accounting Department to produce and validate the figures and reports needed by the Board of Directors or senior management. The delays in getting the reports to management not only means they could potentially be working with inaccurate data, but that data is at the very least out-of-date. Decisions therefore could be made to the detriment of your non-profit, government or educational organization.
- Only Two Segments: Smaller organizations have smaller requirements. They likely are not perturbed by the segment limitations in QuickBooks. But as an organization grows, they likely will quickly outgrow the limitations of reporting on data in only two segments. Let’s say you’re tracking Division and Location data. Wouldn’t it also be great to be able to report by Project? What about by Funder? Sure, there are workarounds, but these are often in Excel, and then we’re right back to the problems outlined in 1. and 2. above.
Altus Dynamics NAV is a natural progression for non-profit and public sector organizations who are looking to graduate from a basic accounting software package designed for small businesses such as QuickBooks, to something far more robust. Leveraging Microsoft’s knowledge, expertise and research & development dollars, we have created integrated financial management (and HR) suites for organizations in the non-profit, education and government sectors. These solutions offer a familiar user interface as they are part of the Microsoft family, and ‘feel like’ other Microsoft products. All information is contained in a central SQL database, providing a single version of the truth (data). The result is that accurate reporting is delivered at the push of a button, not after days or weeks of inputting and validation.
So whether you are a non-profit charity having to report to its funding committee, a Social Services Administration Board needing to manage its assets or a higher education establishment needing administration software for schools to improve and streamline your purchasing process, we’ve done it all with Microsoft Dynamics NAV.