The key to avoiding unnecessary costs is to know what’s important, and picking a partner who is familiar with the non-profit environment and understands your specific goals. Consider how many of your needs are covered in the basic solution. This will save you time in the implementation stage.
2. Integrate efficiently with existing platforms
Make sure that your solution can integrate efficiently with existing platforms and systems. Be mindful of integration costs, sometimes these may add up to more than the system itself. Integration reduces duplicate entries, makes the system easier to learn and aids with the movement of information.
3. Get the reporting you need
To get the most out of your investment, you should choose a system that has a wide range of end-user reporting options to support your organizations certain needs. Included should be user friendly tools, which not only allow for more responsive reporting, but saves money on making your staff more self reliant.
4. See the total Spend
Take a look at the ongoing spending that is associated with purchasing the system. This may include high installation and customization fees that will end up costing you more down the road.
5. Consider growth
Choosing an agile solution that has the capabilities of accommodating your company’s growth, is a fundamental part of achieving cost efficiency. Purchasing a new system every time you grow may have board members scratching their heads.
6. Ensure support
Using a more popular platform will ensure more options for support and upgrades. Make sure to ask about the underlying platform. Is it mature? Will it be around for a long time?
7. Be involved
The more involved you are, the more personalized and satisfied outcome you will achieve. Also, it’s a good idea to roll it out in phases either by department, or by system functions, as to ensure your organization response to the changes. Encourage feedback which will not only improve the system itself but increase adoption.
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